Exhibitor Details

Exhibitor & Sponsor Registration

EXHIBIT BOOTH OPTIONS

Booth – $1,500

The booth includes an unskirted 6-foot table, two chairs, limited conference registration for up to two attendees and on-campus meals from Wednesday dinner through Friday lunch. Wi-Fi is available. A limited number of booths with electrical access are available; please include any requests with your exhibitor registration.

On-Campus Housing – Pricing TBA

Limited on-campus housing may be available. Please indicate your interest during registration, and additional details will be emailed to you as they become available.

Additional Reps

Sponsorships and exhibitor booth registrations include two representatives from each organization. There is a $500 fee for each additional rep.

(Download Exhibitor & Sponsorship Prospectus)

Exhibit Hall Hours (including set up/tear down)*

5/28/25 Set up 10:00 am – 12:00 pm
5/28/25 Exhibit Area Open 12:00 pm – 6:30 pm
5/29/25 Exhibit Area Open 9:45 am – 1:30 pm
2:30 pm – 3:30 pm
5/30/25 Exhibit Area Open 9:45 am – 10:45 am
5/30/24 Tear Down 10:45 am – 1:00 pm

*Schedule subject to change


INFORMATION FOR EXHIBITORS AND SPONSORS

  1. Eligible Exhibits: The North American Coalition for Christian Admissions Professionals (NACCAP) reserves the right to refuse exhibit space to any Exhibitor applicant for any reason. This includes the right to refuse exhibit space to the Exhibitor after the request is approved if, after approval, information should come to NACCAP that the exhibit would be inconsistent with the principles or mission of NACCAP. In that event, NACCAP would refund any fees paid to NACCAP.
  2. Cancellation and Refund: If written notice of cancellation is received by NACCAP at least 30 days prior to the event, Exhibitor fees, less a $100 administrative fee, will be refunded. No refund will be issued if Exhibitor cancels the contracted space within 30 days of the event.
  3. Payment: No Exhibitor will be permitted to display material in the exhibit area if payment has not been received in full. Payment in full for exhibit space is required prior to conference.
  4. Exhibit Space: The Exhibitor agrees that the exhibit shall be set up and maintained through the duration of the event or a previously established exhibit area timeframe. If audio/visual equipment is used at the booth, Exhibitor must ensure that the audio/visual does not disrupt neighboring displays. Sound projection should be limited to the booth space only.
  5. Prize Drawings & Giveaways: Exhibitors are encouraged to conduct drawings and giveaways from their booth space. To drive more attention to Exhibitors and Sponsors, NACCAP will request a donation to be given away during a drawing at the main sessions or session breaks. NACCAP personnel will organize and oversee this. Giveaway items must comply with campus, local and state laws.
  6. Security: Neither NACCAP, the campus host nor its personnel shall be liable for any damage or theft to the Exhibitor’s display, equipment, merchandise or other materials.
  7. Contact Info: For additional information prior to the conference, please contact Dr. Denise Cunningham, vice president of strategic partnerships & initiatives for NACCAP, at denise@naccap.org or 585-507-6421.

(rev 11/24)