Exhibitor & Sponsor Registration
Exhibiting at the NACCAP Annual Conference gives you direct access to a targeted audience of Christian college admissions and enrollment professionals, including decision-makers such as chief enrollment officers, directors and K-12 academic and college counselors, creating valuable networking and lead-generation opportunities.
With booth space, meals and access for two representatives included, your organization can showcase its services or solutions directly to institutions actively recruiting students and exploring partnerships. By participating, you help support NACCAP’s mission and keep the conference accessible while positioning your brand as a trusted partner in Christian education.
EXHIBIT BOOTH OPTIONS
Booth – $1,500
The booth includes an unskirted 6-foot table, two chairs, conference registration for up to two attendees and on-campus meals from Tuesday dinner through Thursday lunch. Wi-Fi is available. A limited number of booths with electrical access are available; please include any requests with your exhibitor registration.
Housing
We recommend booking a room at one of the local hotels. If you would like more information about possible on-campus options, please contact the NACCAP office.
Additional Reps
Sponsorships and exhibitor booth registrations include two representatives from each organization. There is a $500 fee for each additional rep.
(Download Exhibitor & Sponsorship Prospectus)
Exhibit Hall Hours (including set up/tear down)*
| 6/9/26 | Set Up | 11:00 am – 2:00 pm |
| 6/9/26 | Exhibit Area Open | 2:00 pm – 6:30 pm |
| 6/10/26 | Exhibit Area Open | 9:45 am – 12:15 pm 2:30 pm – 3:45 pm |
| 6/11/26 | Exhibit Area Open | 9:45 am – 10:45 am |
| 6/11/26 | Tear Down | 10:45 am – 1:00 pm |
*Schedule subject to change
INFORMATION FOR EXHIBITORS AND SPONSORS
- Eligible Exhibits: The North American Coalition for Christian Admissions Professionals (NACCAP) reserves the right to refuse exhibit space to any Exhibitor applicant for any reason. This includes the right to refuse exhibit space to the Exhibitor after the request is approved if, after approval, information should come to NACCAP that the exhibit would be inconsistent with the principles or mission of NACCAP. In that event, NACCAP would refund any fees paid to NACCAP.
- Cancellation and Refund: If written notice of cancellation is received by NACCAP at least 30 days prior to the event, Exhibitor fees, less a $100 administrative fee, will be refunded. No refund will be issued if Exhibitor cancels the contracted space within 30 days of the event.
- Payment: No Exhibitor will be permitted to display material in the exhibit area if payment has not been received in full. Payment in full for exhibit space is required prior to conference.
- Exhibit Space: The Exhibitor agrees that the exhibit shall be set up and maintained through the duration of the event or a previously established exhibit area timeframe. If audio/visual equipment is used at the booth, Exhibitor must ensure that the audio/visual does not disrupt neighboring displays. Sound projection should be limited to the booth space only.
- Prize Drawings & Giveaways: Exhibitors are encouraged to conduct drawings and giveaways from their booth space. To drive more attention to Exhibitors and Sponsors, NACCAP will request a donation to be given away during a drawing at the main sessions or session breaks. NACCAP personnel will organize and oversee this. Giveaway items must comply with campus, local and state laws.
- Security: Neither NACCAP, the campus host nor its personnel shall be liable for any damage or theft to the Exhibitor’s display, equipment, merchandise or other materials.
- Contact Info: For additional information prior to the conference, please contact Dr. Denise Cunningham, vice president of strategic partnerships & initiatives for NACCAP, at denise@naccap.org or 585-507-6421.
(rev 12/25)